Workplace Surveillance Policy

1.           Purpose

(a)              This policy, and its subsequent distribution to all current and new employees, is intended to meet Amy Accounting & Auditing Services’s obligations for notification of workplace surveillance of employees under the the Workplace Surveillance Act 2005 (NSW) (Act).

(b)              Surveillance implemented by Amy Accounting & Auditing Services will only occur in accordance with the provisions of the Act, this policy and on the authority of the office manager. Surveillance is used for the general security of Amy Accounting & Auditing Services property and assets, operational needs and for the protection and safety of Amy Accounting & Auditing Services employees and the general public.

2.           Application

(a)              This policy applies to all workplace areas under the control and responsibility of Amy Accounting & Auditing Services, where the surveillance may directly or indirectly monitor an employee, contractor, person performing voluntary work or any person authorised to undertake a function or activity while in the workplace.

(b)              A reference to employee for the purposes of this policy includes contractors, persons performing voluntary work without remuneration, reward or obligation and any person authorised to undertake a Company function or activity while in the workplace.

3.           Overview of surveillance

3.1.   Types of surveillance

The kind of surveillance to be carried out by Amy Accounting & Auditing Services may include:

(a)          camera;

(b)          computer; and

(c)           tracking surveillance.

3.  2.   How the surveillance will be carried out

(a)          Amy Accounting & Auditing Services will use overt cameras, email filters,

internet monitoring software and devices, and tracking devices, and any other similar surveillance methods permitted by the relevant legislation, deemed appropriate, from time to time.

(b)          Audits of surveillance information may be conducted by the office manager responsible for the surveillance information and the results will be provided to managers and directors.

(c)           If surveillance information is required at any other time by a manager or director, the manager or director must gain authority from the office manager to access that information for a specific purpose and an approved period.

3.  3.   Other information

(a)          Surveillance is effective from 1st September 2022, which is 14 days after the day this policy was distributed to all employees.

(b)          The surveillance will be a combination of both continuous and intermittent, dependent upon the means of surveillance being used. The various means of surveillance covered by this policy will be ongoing.

(c)           Notification to employees of this policy will be in writing, or by email, which constitutes notice in writing for the purpose of complying with the relevant legislation.

(d)          Any new or upgraded software or computers will not require staff notification unless the new or upgraded software or computers is for a purpose other than that specified in this policy. The introduction of new or additional tracking devices shall be implemented in accordance with this policy.

4.           Complaints

Any complaints about workplace surveillance should be addressed to the office manager.

5.           A breach of this policy

Any breach of this policy may result in the Amy Accounting & Auditing Services counseling, or taking disciplinary action against, an employee, which may include provision of warnings and termination of employment.

6.           Further information

For further information please speak with your manager or the office